We welcome new members for this active committee which meets on the first Wednesday of each month.
This committee plans the Community Arts Dialogues and oversees all programs.
We are particularly looking for people who can be Event Coordinator for a particular event and be in training to become a co-chair.
You need to have leadership and planning experience, be good at motivating people, proficient with social media and computer organizing tools.
The co-chairs are responsible for:
1. Preparing an agenda and chairing monthly committee meetings. Preparing for the meeting by booking meeting space; arranging the key; tidying the room etc.
2. Taking notes and follow-up task list at the meeting. Publishing notes to email list and sending reminders to individuals
3. Keeping a list of current volunteers on the committee and updating the committee email list.
4. Managing 6-12 events per year (ideally delegated to a coordinator)
5. Providing information for the monthly e-newsletter.
6. Identifying Coordinators for events and assisting them with volunteer recruitment for their events. Ensure all members of these sub-groups are added to the overall committee list.
7. Getting reports from any coordinators who are not able to attend the monthly meeting so all projects are reported on.
8. Keeping in touch with the board liaison and giving one report each year at the Annual General Meeting and to board meetings as requested.
See below for more information about this committee.
Community Arts Activities Committee
Terms of Reference
The CACV Community Arts activities committee will:
• Seek out opportunities to engage with the public by offering community arts activities which highlight the importance of community art
• Represent CACV at events that attract people who would support community art in Vancouver
• Plan, develop and facilitate community arts activities
• Recommend events
In doing its work, it will keep in mind the following:
CACV Vision: CACV is the voice for the community arts in Vancouver
CACV Mission: CACV creates community through the arts
CACV Goals: include:
Achieve greater recognition of CACV among community artists and community organizations
Take leadership in setting community arts direction
Determine how to improve networks for community artists in Vancouver
Priority will be given for activities which provide some sense of ongoing connection with other past and future events to provide continuity.
The Community Arts Activities Committee includez at least one board member and the administrator.
It includes 2-5 additional volunteers who will attend one meeting a month and take on other tasks between meetings, such as planning for activities; submitting grants for activities; attending activities.
Meetings and Tasks:
The Committee has a working meeting once a month to:
– Plan and develop community arts activities
– Consider opportunities for engagement through a community arts activity
– Keep an inventory of activities, supplies and resources
– Report on their plans and meetings through the board representative.
– support subcommittees such as Eco Arts and Dialogue planning groups
When facilitating a community arts activity, the committee will:
– Ensure promotion is done in advance and registration/ feedback if deemed appropriate
– Ensure membership information is available and displayed
– Ensure the activity is engaging and appropriate for the time, location and audience/participants
– Provide feedback on the activity to the CACV board and administrator.
– When possible and appropriate, document the activity with photos and video.
Priorities are events that we have a history with such as:
– BC Arts & Culture Week 3rd Week of April
– Langara Summer School on Building Community
– AGM programming November 25 -27 (date tba)
– Culture Days – last weekend in September
– Winter Solstice Lantern event at Dr. Sun Yat-Sen Gardens – December 21
– Lunar New Year – late January/early February
New events we are considering and that may become a regular offering:
– Village Vancouver connections
– Vancouver/ Kitsilano Car free Days June
– Vancouver International Folk Festival
Twice a year, the committee will review plans for the coming year and submit their plans to the board through the Board representative.